Receipt scanner

Scan receipt photos and PDFs into rows you can use. Subtotal, tax and tip have to add up to the total before a receipt goes to your spreadsheet, QuickBooks or Xero.

Receipts this week5 scanned, 1 to check

Merchant	Date	Total	Adds up
Paper Trail Supplies	03/11	42.66	Yes
Ink + Paper Co.	03/12	138.56	Yes
Acme Coffee Bar	03/13	23.73	Yes
Acme Fuel #12	03/14	54.20	Yes
Paper Trail Supplies	03/16	69.89	Off by 0.50

Drop receipts here Photos, scans or PDFs. Up to 20 files at once.

Choose files

First 10 pages free. No card needed. Download CSV or JSON, or send to QuickBooks Online or Xero.

What one receipt turns into

The header, every printed line, and the math check. Switch the view to see the CSV file and what QuickBooks Online receives.

PAPER TRAIL SUPPLIES 214 Alder St, Portland OR
03/11/2026 14:14 · Reg 2

COPY PAPER 8.5X11

2 @ 8.9917.98

GEL PENS 12PK11.49

BINDER CLIPS ASST9.95

SUBTOTAL39.42

SALES TAX3.24

TOTAL42.66

VISA ••221042.66

APPROVED

THANK YOU

paper-trail-supplies-0311.jpg

MerchantPaper Trail Supplies

Date2026-03-11

Paid withVisa ••2210

CurrencyUSD

Subtotal39.42

Tax3.24

Tip0.00

Total42.66

Description	Qty	Unit price	Amount
Copy paper 8.5x11	2	8.99	17.98
Gel pens 12 pack	1	11.49	11.49
Binder clips, assorted	1	9.95	9.95

record_type,description,quantity,unit_price,amount
line_item,Copy paper 8.5x11,2,8.99,17.98
line_item,Gel pens 12 pack,1,11.49,11.49
line_item,"Binder clips, assorted",1,9.95,9.95

Adds up Subtotal 39.42 + tax 3.24 + tip 0.00 = 42.66. The receipt says 42.66.

How to scan receipts into Excel

Take a photo or scan
Upload from your phone's browser or your computer. Photos (JPG, PNG, HEIC), scans and PDFs all work. There is no app to install.
Check the math
LedgerBox reads the merchant, date, card and every line. Subtotal, tax and tip must add up to the total, to the cent, or the receipt is flagged.
Download or send
Download the line items as a CSV that opens in Excel or Google Sheets, or get JSON. Or send the receipt to QuickBooks Online or Xero.

Every receipt has to add up

A misread digit almost always shows up as a total that does not match. So LedgerBox checks the math on every receipt before you can export it.

39.42Subtotal

3.24Tax

0.00Tip

42.66Total on the receipt

Acme Coffee Bar, March 1323.73

18.50 + 1.53 + 3.70 = 23.73

Adds up. Ready to export.

Paper Trail Supplies, March 1669.89

64.10 + 5.29 + 0.00 = 69.39

Off by 0.50. The total is faded, so the receipt is flagged for you to check.

Receipt scanner for QuickBooks and Xero

Sent as an expenseEach receipt goes to QuickBooks Online as an expense, or to Xero as a transaction on the account you pick. The total includes tax and tip.

The receipt goes with itLedgerBox attaches the receipt file, so anyone who opens the expense in your books can see it.

No double entryIf the same expense is already in your books, LedgerBox stops instead of posting it twice. You can still send it on purpose.

On Pro plans and the free trialSending to QuickBooks Online or Xero is part of Pro. You can try it during the trial.

How the QuickBooks connection works

Sent to QuickBooks OnlineMarch 2026

Paper Trail SuppliesOffice supplies42.66Posted with receipt

Ink + Paper Co.Printing138.56Posted with receipt

Acme Coffee BarMeals23.73Posted with receipt

Acme Fuel #12Fuel54.20Already in QuickBooks, not sent

Receipt OCR for faded and crumpled receipts

Thermal paper and bad lightFaded prints, creases and shadows are read with OCR. A line LedgerBox cannot read with confidence is flagged, not guessed.

Photos at an angleA quick photo on a desk converts the same way as a flat scan.

Every printed lineEach item keeps its own row with quantity, unit price and amount, so the export matches the paper.

Card digits for matchingThe last four card digits come out when the receipt prints them, so you can match receipts to your card or bank statement.

Get receipts in from anywhere

Upload them

Choose files from your phone or computer, up to 20 at a time. Each receipt becomes its own document.

Start with 10 free pages

Forward the email

Online orders send receipts by email. Forward them to your LedgerBox inbox address and the attachments are read the same way.

kramer-mfg.7k2m9qxt@in.ledgerbox.ioEmail forwarding

Ask your clients

Bookkeepers can give each client a portal link. Clients upload receipts there, and you get rows you can post.

LedgerBox for firms

Is it safe to upload receipts?

EncryptedFiles and rows are encrypted in transit and at rest.

AuditedOur security is independently audited by a third party. GDPR applies to all accounts.

Not used for trainingYour receipts are not used to train AI models.

Yours to deleteFiles stay in your account until you delete them.

How we protect your data

Receipt scanner pricing

10 pagesfree, no card

Share LedgerBox with a colleague200 free pages
Starter, 60 pages a month$25 a month
Pro, from 640 pages a monthfrom $135 a month

See all plans

Receipt scanner questions

What is a receipt scanner?

A tool that reads a photo or scan of a receipt and gives you its details as data: the store, the date, how you paid, each item and the total. LedgerBox also checks that the receipt adds up.

Can I scan receipts with my phone?

Yes. Open LedgerBox in your phone's browser and upload a photo. JPG, PNG and HEIC photos work, and there is no app to install.

How do I scan receipts into Excel?

Upload the receipts, check any that are flagged, and download the CSV. It opens in Excel or Google Sheets with one row for each item.

What does it read from a receipt?

The merchant, date, payment method, subtotal, tax, tip, total and currency. Plus every printed line with its description, quantity, unit price and amount.

Is there a receipt scanner for QuickBooks?

Yes. LedgerBox sends each receipt to QuickBooks Online as an expense, with the receipt file attached. Sending is part of Pro plans and the free trial.

Does it work with Xero?

Yes. Connect Xero and LedgerBox sends each receipt as a transaction on the account you pick, with the receipt file attached.

What happens if a receipt is faded or blurry?

LedgerBox reads what it can. A line it cannot read with confidence, or a total that does not add up, is flagged so you can check it before export.

What is receipt OCR?

OCR, or optical character recognition, turns the text in an image into text a computer can use. Read more about OCR.

How many receipts can I upload at once?

Up to 20 files at a time, up to 8 MB each. Each receipt becomes its own document with its own export.

Is a receipt the same as an invoice?

No. An invoice asks for payment and a receipt shows that you paid. LedgerBox reads both. Invoice vs receipt.

Is the receipt scanner free?

Your first 10 pages are free, with no card. Share LedgerBox with a colleague to get 200 free pages. After that, plans start at $25 a month.

Scan your first receipts

10 pages free. No card needed.

Choose files Talk to a human