Forward a receipt from your phone. Get clean data back.
Every workspace has its own forward-to address. Send a receipt or an invoice to it and LedgerBox extracts the attachment the same way it extracts an upload, then emails you back to say it is done.
- 1
- Address per workspace
- 25 MB
- Per attachment
- Pro and up
- Includes forwarding
Forwarded message
- To
- acme-books.k7f2q9mx@in.ledgerbox.io
- From
- ada@inkandpaper.com
- Attached
- paper-trail-2026-03-11.pdf
1 document imported
Confirmation sent
1 attachment
What comes back
Schema v1
- Merchant
- Paper Trail Supplies
- Date
- Mar 11, 2026
- Payment method
- Visa ••2210
- Subtotal
- $39.42
- Tax
- $3.24
- Tip
- $0.00
- Total
- $42.66
- Currency
- USD
Field names are the LedgerBox extraction schema for receipts, version 1. Sample values are illustrative.
How forwarding works, start to finish
-
Copy the workspace address
Settings, Email holds one address per workspace: your workspace name plus a random code. Keep it private, like a password. An admin does this once.
-
Forward the document with the file attached
From your phone, from your desk, from a supplier's invoice email. Up to 10 attachments per message, 25 MB each and 40 MB in total.
-
Get a confirmation, then open review
If you are on the team or a client contact, a reply arrives saying how many documents were imported and that results land in the workspace.
Forwarding rules
Forwarding is a door into your workspace, so it is a narrow one. These are the limits it enforces, and the reasons behind each of them.
Attachments are what get extracted, never the message body
Documents and photos of receipts, as PDF, PNG, JPEG, WebP, TIFF, HEIC, or HEIF. Anything else in the message is ignored, and a forward with no readable attachment comes back saying so, with nothing lost.
One address per workspace
Forward to the workspace whose books the document belongs to. Picking the address is how you file it, so there is no client field to get wrong on the way in.
The address is the key
Any sender can forward to it, so an automatic rule that passes on a supplier's invoice works too. If the address leaks, block the sender or replace the address. The old one stops working at once.
Forwarded pages count exactly like uploaded pages
Against the same allowance, at the same rate. A forward that runs past the remaining allowance still lands and waits in the workspace marked as needing credits. Once extraction is blocked outright, later forwards are refused, and a team member who forwarded is told by email once an hour rather than on every message.
What happens after it lands
A forwarded document arrives in review like any other, with every field beside the original and anything uncertain flagged. From there you approve it and export the spreadsheet, or send it straight into your books.
Sending forwarded receipts into QuickBooks? How the QuickBooks integration works Curious what comes back from a receipt? The receipts guide
Forwarding FAQ
Which documents can I forward?
Anything LedgerBox extracts: bank statements, invoices, receipts, PDF tables, pay stubs, purchase orders, brokerage statements, W-2 forms, 1099 forms, checks, and merchant statements. The document type is detected from the file, so there is nothing to pick in the subject line.
Does LedgerBox read the message I write?
No. Attachments are the only thing extracted. The subject and the body are ignored, and a forward with no readable attachment comes back with a note asking you to attach the file.
Can several people forward to the same address?
Yes. The address belongs to the workspace, not to a person. Anyone who has the address can forward to it, so share it only with the people who send you documents.
What if the wrong people get the address?
Block a sender or a whole domain from the list of recent forwards, or replace the address. The old address stops working at once. Blocked mail is dropped without a reply and recorded for the workspace admins.
Do forwarded pages count against my plan?
Yes, exactly as uploaded pages do. Forwarding is included on Pro and up, and on the free trial; there is no separate charge for it.
Where does the forward-to address come from?
It is your workspace name plus a random code, so it reads like acme-books.k7f2q9mx@in.ledgerbox.io. The name tells you which workspace it is; the code keeps strangers from guessing it. It appears in Settings, Email with a button to copy it.
Forward a receipt. Review the extracted data.
Send one receipt to your workspace address. You do not need a credit card.